Mac Mail is a really handy email client. One of the really neat features of the Mail application are Smart Mailboxes. Let’s take a look at what smart mailboxes can do to enhance your productivity.
Using smart mailboxes you can create virtual folders to help organize your mail. This feature allows you to sort your email based on a set or rules that you define. So you can create a smart folder to collect all your unread mails, one to collect all the mails from your boss or from a certain project.
You can setup the rules based on a number of criteria. To get started let’s create two smart folders in Mail. The first folder will contain all of today’s emails, while the second will contain all emails from your boss.
Head over to Mac Mail and click on the “+” (plus) button at the bottom left corner of the application’s window. You will get a drop down menu like in the screenshot below. Pick the New Smart Mailbox… option.
A window like the one in the image below will pop up. This is where all the magic happens. This is where you configure the name of the Smart folder you want to create and set all the rules by which you want to filter the mails that get here.
Take a quick look at the list of the options by clicking on the drop down menu at the left of the third row, like in the image below:
As you can see there are many options to create the filter – you can create complex rules. But for this exercise we will create two simple smart folders. Let’s first create a smart folder to show us today’s incoming mails.
Enter a name like Today’s Mail in the Smart Mailbox Name: field. Change the From pop-up to Date Received, and leave the second pop-up set to is today which gets set by default. Then click OK. That’s it, your first smart mailbox is set up. Click on it to test it out. It might take a few seconds to get the data.
Now let’s create a second smart mailbox that will contain all the mails sent from your boss. Open the Smart Mailbox configuration panel like we did for the first smart mailbox.
Enter a name like My Bosses Mails in the Smart Mailbox Name: field. Leave the From, and enter your bosses email id in the text box next to it. Then click OK. Now your second smart mailbox is good to go.
The two smart mailboxes we just created are very simple. You can try using more complex rule sets if you need. This should get you started with using the smart mailbox feature. You can decide how much you want to tweak it. It will undoubtedly make your email life a lot easier.